Revision as of 15:19, 28 October 2009

BCAL Fabrication Readiness Review

• ESNET and EVO session
• Phone only if requested:
  • +1-800-377-8846 : US
  • +1-888-276-7715 : Canada
  • +1-302-709-8424 : International
  • then enter participant code: 77438230# (remember the "#"). Phone line by request only.

Venue

• University of Regina, in Regina, Saskatchewan, Canada

Topics/Issues that need discussion/resolution

1. Schedule, revision of any milestones based on present projections
2. Feedback to Vendors (Kuraray, Vulcan)
3. Lessons learned from construction prototype
4. Training of personnel, especially transitions between work periods
5. Testing
6. Shipping
   1. Handling of crates/number of crates to build
   2. Timing of shipments including considerations of winter weather
7. Billing and invoicing guidelines
8. JLab:
   1. Information/feedback required from JLab?
   2. Plan for storage space at JLab for completed modules
   3. Plan at JLab for testing of finished modules?

Documents to Review

1. Regina Bcal Web Page
2. Bcal Fabrication Reports
3. Nov 3-5, 2009 Calorimetry Backup

Itineraries

• Note: Regina is one hour behind of Newport News
• Elton Smith and Tim Whitlatch:
  • Arrive: UA flight 5806 Tue Nov 3 at 03:05 PM.
  • Depart: AC flight 1116 Thu Nov 5 at 11:25 AM
• Bruce Lenzer and Michael Martin:
  • Arrive: DL flight 2628 Tue Nov 3 at 01:48 PM
  • Depart: DL flight 3622 Thu Nov 5 at 06:53 AM
• Directions to Holiday Inn Express

Tentative Agenda

Tuesday, November 3

• 16:15 Pickup at hotel
• 16:30 Tour
  1. Detector Lab
     • Lab Building, Room 127
     • Fiber testing: attenuation length and photoelectron stations
     • Module inspection and testing method
  2. Construction Lab
     • Lab Building, Room 113
     • Fiber analysis and QA checks
     • Fiber sorting
     • Lead swaging
     • Press inspection
     • Matrix assembly
  3. Graduate Student Office
     • Lab Building, Room 114
     • A quick hello
• 18:00 Adjourn
• 18:15 Dinner at The KEG Steakhouse
  • Directions: The KEG is just in front of the Holiday Inn Express

Wednesday, November 4

• Note: Regina is one hour behind of Newport News
• Directions to University; Campus Map Media:UofR_WebMap.pdf

• 08:30 Arrival
• 10:00-10:30 Project Presentation and Discussion
  • Lab Building, Room 237 (open session)
  1. Status of project
  2. Lessons learned from construction prototype
  3. Training of personnel, especially transitions between work periods
  4. Testing
     • Fibers
     • Lead
     • Matrix
• 10:30-10:50 Coffee and meeting with Dr. David Malloy
  • Lab Building, Room 239
  • Meet with the Director of the Office of Research Services
  1. Shipping
  2. Storage requirements at Regina and JLab
  3. Handling of crates/number of crates to build
  4. Timing of shipments including considerations of winter weather
  5. Schedule
     • Official schedule and tracking

• 12:00 Lunch

• 13:30 Meet with the Dean of Science
  • Lab Building, Room 225
• 14:00 Contract Requirements
  • Lab Building, Room 237
  1. Final Construction Plan
  2. Final Acceptance Test Plan
  3. Quality Assurance Plan
  4. Schedule
  5. Billing and invoicing

• 17:00 Adjourn
• 17:30 Dinner at Grekos
  • Directions to [ restaurant]

Thursday Nov 5

• Directions to Ross Machine Shop
• 08:00 Tour of Ross Machine Shop
• 09:00 Return to UofR for wrap up
• 10:00 Departure to airport