Nov 3-5, 2009 Calorimetry

BCAL Fabrication Readiness Review

• ESNET and EVO session
• Phone only if requested:
  • +1-800-377-8846 : US
  • +1-888-276-7715 : Canada
  • +1-302-709-8424 : International
  • then enter participant code: 77438230# (remember the "#"). Phone line by request only.

Venue

• University of Regina, in Regina, Saskatchewan, Canada
• Note: Regina is one hour behind of Newport News

Topics/Issues that need discussion/resolution

1. Schedule, revision of any milestones based on present projections
2. Feedback to Vendors (Kuraray, Vulcan)
3. Lessons learned from construction prototype
4. Training of personnel, especially transitions between work periods
5. Testing
6. Shipping
   1. Handling of crates/number of crates to build
   2. Timing of shipments including considerations of winter weather
7. Billing and invoicing guidelines
8. JLab:
   1. Information/feedback required from JLab?
   2. Plan for storage space at JLab for completed modules
   3. Plan at JLab for testing of finished modules?

Documents to Review

1. Regina Documentation
2. Regina Bcal Web Page
3. Bcal Fabrication Reports
4. Nov 3-5, 2009 Calorimetry Backup

Review Report

1. BCAL Construction Readiness Review Report GlueX-doc-1636

Itineraries

• Elton Smith and Tim Whitlatch:
  • Arrive: UA flight 5806 Tue Nov 3 at 03:05 PM.
  • Depart: AC flight 1116 Thu Nov 5 at 11:25 AM
• Bruce Lenzer and Michael Martin:
  • Arrive: DL flight 2628 Tue Nov 3 at 01:48 PM
  • Depart: DL flight 3622 Thu Nov 5 at 06:53 AM
• Directions to Holiday Inn Express

Tentative Agenda

Tuesday, November 3

• 16:15 - Pickup at hotel
• 16:30 - Tour
  1. Detector Lab
     • Lab Building, Room 127
     • Fiber testing: attenuation length and photoelectron stations
     • Fiber analysis and QA checks
  2. Construction Lab
     • Lab Building, Room 113
     • Module inspection and testing method
     • Fiber sorting
     • Lead swaging
     • Press inspection
     • Matrix assembly
  3. Graduate Student Office
     • Lab Building, Room 114
     • A quick hello
• 18:00 - Adjourn
• 18:15 - Dinner at The KEG Steakhouse
  • Directions: The KEG is just in front of the Holiday Inn Express

Wednesday, November 4

• Directions to University; Campus Map Media:UofR_WebMap.pdf
• Parking information will be available on Tuesday, November 3

• 08:30 - Arrival
• 09:00 - Project Presentation and Discussion
  • Lab Building, Room 237 (open session)

1. Status of project
2. Lessons learned from construction prototype
3. Training of personnel, especially transitions between work periods
4. Testing
   • Fibers
   • Lead
   • Matrix

• 10:30 - Coffee and Meeting
  • Lab Building, Room 239
  • Meet with Dr. David Malloy (Director) and Helen Yum (Contract Officer) from the Office of Research Services
• 11:00-12:00 - Tour of Ross Machine shop (Lenzer, Martin, Kolybaba)
• 10:50 - Contractual

1. Contract
2. Procurement
3. Billing and invoicing
4. Official schedule and tracking

• 12:00 - Lunch
  • University Club, College West, Room 215

• 13:15 - Meet with the Dean of Science
  • Lab Building, Room 237 (closed session)
• 13:45 - Contract Requirements
  • Lab Building, Room 237 (closed session)

1. Final Construction Plan
2. Final Acceptance Test Plan
3. Quality Assurance Plan
4. Feedback and questions from QA team

• 15:15 - Coffee
  • Lab Building, Room 239
• 15:45 - Logistics
  • Lab Building, Room 237 (closed session)

1. Shipping
2. Storage requirements at Regina and JLab
3. Handling of crates/number of crates to build
4. Timing of shipments including considerations of winter weather
5. Schedule

• 17:00 - Adjourn
• 17:30 - Dinner at Grekos
  • Directions to [ restaurant]

Thursday Nov 5

• Directions to Ross Machine Shop
• 08:00 - Tour of Ross Machine Shop
• 09:00 - Return to UofR for wrap up
• 10:00 - Departure to airport