Difference between revisions of "Nov 3-5, 2009 Calorimetry"

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'''<font color=red>BCAL Fabrication Readiness Review</font>'''
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'''<font color=red size=3>BCAL Fabrication Readiness Review</font>'''
  
 
* ESNET and EVO session
 
* ESNET and EVO session
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** then enter participant code: 77438230# (remember the "#"). Phone line by request only.
 
** then enter participant code: 77438230# (remember the "#"). Phone line by request only.
  
−
=Topics/Issues that need discussion/resolution=
+
= Venue =
−
# schedule, revision of any milestones based on present projections
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* '''[http://www.uregina.ca/ University of Regina], in [http://www.tourismregina.com/ Regina], [http://en.wikipedia.org/wiki/Saskatchewan Saskatchewan], Canada'''
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# shipping
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* ''<font color=green>Note: Regina is one hour behind of Newport News</font>''
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## handling of crates/number of crates to build
+
 
−
## timing of shipments including considerations of winter weather
+
= Topics/Issues that need discussion/resolution =
 +
# Schedule, revision of any milestones based on present projections
 +
# Feedback to Vendors (Kuraray, Vulcan)
 
# Lessons learned from construction prototype
 
# Lessons learned from construction prototype
 
# Training of personnel, especially transitions between work periods
 
# Training of personnel, especially transitions between work periods
−
# testing
+
# Testing
 +
# Shipping
 +
## Handling of crates/number of crates to build
 +
## Timing of shipments including considerations of winter weather
 
# Billing and invoicing guidelines
 
# Billing and invoicing guidelines
 
# JLab:
 
# JLab:
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## Plan at JLab for testing of finished modules?
 
## Plan at JLab for testing of finished modules?
  
−
== Contract Requirements ==
+
= Documents to Review=
−
# Final Construction Plan
+
# [https://halldweb.jlab.org/doc-private/DocDB/ShowDocument?docid=1372 Regina Documentation]
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# Final Acceptance Test Plan
+
# [http://web.me.com/zisis/bcal Regina Bcal Web Page]
−
# Quality Assurance Plan.
+
# [http://web.me.com/zisis/bcal_reports Bcal Fabrication Reports]
 +
# [[Nov 3-5, 2009 Calorimetry Backup]]
  
−
== Testing and Tracking: Section 5 of the Statement of Work ==
+
=Review Report=
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=== Testing ===
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# [https://halldweb.jlab.org/doc-private/DocDB/ShowDocument?docid=1636 BCAL Construction Readiness Review Report GlueX-doc-1636]
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The vendor shall include a draft Acceptance Test Plan with their contract proposal with the final plan to be formally approved by JLab at the Readiness Review.  The following items must be included:
+
−
# Acceptance of lead sheets upon receipt
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−
# Acceptance of fibers upon receipt
+
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# Acceptance of swaged lead sheets
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# Acceptance of fibers during sorting
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# Dimensional tests of aluminum base plates
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# Dimensional tests of lead-scintillation matrix during stacking
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# Acceptance of completed modules based on the following criteria:
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## Dimensional testing of modules after machining
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## Measurement of light transmission of completed modules.
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## Determination of the uniformity of transmission across the face of the BCAL module, e.g. digital photos showing the number of damaged fibers.
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# Measurements of the response of a sample of completed modules to cosmic rays.
+
  
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===Tracking ===
+
= Itineraries =
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The vendor must keep a record (travelers) of all raw materials and inspections that are used in the construction of each module, and document the procedures followed during fabrication.
+
* Elton Smith and Tim Whitlatch:
−
 
+
** Arrive: UA flight 5806 Tue Nov 3 at 03:05 PM.
−
= Documents to Review=
+
** Depart: AC flight 1116 Thu Nov 5 at 11:25 AM
 +
* Bruce Lenzer and Michael Martin:
 +
** Arrive: DL flight 2628 Tue Nov 3 at 01:48 PM
 +
** Depart: DL flight 3622 Thu Nov 5 at 06:53 AM
 +
* <font color=purple>Directions to</font> [http://maps.google.com/maps?f=d&source=s_d&saddr=50.432853,-104.653358&daddr=4255+Albert+St,+Regina,+SK+S4S+3R6,+Canada+%28Holiday+Inn+Express+Hotel+%26+Suites+Regina-South%29&hl=en&geocode=%3BFboyAQMdNqjD-SGFLU_gMDJuag&mra=dme&mrcr=0&mrsp=0&sz=14&vps=4&jsv=182b&sll=50.426675,-104.641428&sspn=0.039697,0.071926&num=10 Holiday Inn Express]
  
 
= Tentative Agenda =
 
= Tentative Agenda =
  
−
== Itineraries ==
+
== Tuesday, November 3 ==
−
# Elton and Tim:
+
* '''16:15 - Pickup at hotel'''
−
## Arrive: UA flight 5806 Tue Nov 3 at 03:05 PM.
+
* '''16:30 - Tour'''
−
## Depart: AC flight 1116 Thu Nov 5 at 11:25 AM
+
*# Detector Lab
 +
*#* <font color=blue>''Lab Building, Room 127''</font>
 +
*#* Fiber testing: attenuation length and photoelectron stations
 +
*#* Fiber analysis and QA checks
 +
*# Construction Lab
 +
*#* <font color=blue>''Lab Building, Room 113''</font>
 +
*#* Module inspection and testing method
 +
*#* Fiber sorting
 +
*#* Lead swaging
 +
*#* Press inspection
 +
*#* Matrix assembly
 +
*# Graduate Student Office
 +
*#* <font color=blue>''Lab Building, Room 114''</font>
 +
*#* A quick hello
 +
* '''18:00 - Adjourn'''
 +
* '''18:15 - Dinner at [http://kegsteakhouse.com/en/locations/SK/regina/regina-south-keg/ The KEG Steakhouse]'''
 +
** Directions: The KEG is just in front of the Holiday Inn Express
  
−
== Tuesday Nov 3 ==  
+
== Wednesday, November 4 ==
 +
* <font color=purple>Directions to</font> [http://maps.google.com/maps?f=d&source=s_d&saddr=4255+Albert+St,+Regina,+SK,+Canada+(Holiday+Inn+Express+Hotel+%26+Suites+Regina-South)&daddr=University+Dr+S&hl=en&geocode=%3BFRhIAQMdhgrE-Q&mra=ls&sll=50.415054,-104.600058&sspn=0.019854,0.035963&ie=UTF8&ll=50.414015,-104.605379&spn=0.019854,0.035963&z=15 University];  Campus Map [[Media:UofR_WebMap.pdf]]
 +
* <font color=purple>Parking information will be available on Tuesday, November 3</font>
 +
 
 +
* '''08:30 - Arrival'''
 +
* '''09:00 - Project Presentation and Discussion'''
 +
** <font color=blue>''Lab Building, Room 237'' (open session)</font>
 +
# Status of project
 +
# Lessons learned from construction prototype
 +
# Training of personnel, especially transitions between work periods
 +
# Testing
 +
#* Fibers
 +
#* Lead
 +
#* Matrix
 +
* '''10:30 - Coffee and Meeting'''
 +
** <font color=blue>''Lab Building, Room 239''</font>
 +
** Meet with Dr. David Malloy (Director) and Helen Yum (Contract Officer) from the Office of Research Services
 +
* '''11:00-12:00 - Tour of Ross Machine shop (Lenzer, Martin, Kolybaba)'''
 +
* '''10:50 - Contractual'''
 +
# Contract
 +
# Procurement
 +
# Billing and invoicing
 +
# Official schedule and tracking
 +
 
 +
* '''12:00 - Lunch'''
 +
** <font color=blue>''University Club, College West, Room 215''</font>
 +
 
 +
* '''13:15 - Meet with the Dean of Science'''
 +
** <font color=blue>''Lab Building, Room 237'' (closed session)</font>
 +
* '''13:45 - Contract Requirements'''
 +
** <font color=blue>''Lab Building, Room 237'' (closed session)</font>
 +
# Final Construction Plan
 +
# Final Acceptance Test Plan
 +
# Quality Assurance Plan
 +
# Feedback and questions from QA team
 +
* '''15:15 - Coffee'''
 +
** <font color=blue>''Lab Building, Room 239''</font>
 +
* '''15:45 - Logistics'''
 +
** <font color=blue>''Lab Building, Room 237'' (closed session)</font>
 +
# Shipping
 +
# Storage requirements at Regina and JLab
 +
# Handling of crates/number of crates to build
 +
# Timing of shipments including considerations of winter weather
 +
# Schedule
  
−
== Wednesday Nov 4 ==
+
* '''17:00 - Adjourn'''
 +
* '''17:30 - Dinner at Grekos'''
 +
** <font color=purple>Directions to </font> [ restaurant]
  
 
== Thursday Nov 5 ==
 
== Thursday Nov 5 ==
 +
* <font color=purlple>Directions to</font> [http://maps.google.com/maps?f=d&source=s_d&saddr=4255+Albert+St,+Regina,+SK,+Canada+(Holiday+Inn+Express+Hotel+%26+Suites+Regina-South)&daddr=Ross+Machine+Shop,+40+Kress+Avenue,+Regina&hl=en&geocode=&mra=ls&sll=50.414015,-104.605379&sspn=0.019854,0.035963&ie=UTF8&z=12 Ross Machine Shop]
 +
* '''08:00 - Tour of Ross Machine Shop'''
 +
* '''09:00 - Return to UofR for wrap up'''
 +
* '''10:00 - Departure to airport'''

Latest revision as of 17:13, 24 February 2017

BCAL Fabrication Readiness Review

  • ESNET and EVO session
  • Phone only if requested:
    • +1-800-377-8846 : US
    • +1-888-276-7715 : Canada
    • +1-302-709-8424 : International
    • then enter participant code: 77438230# (remember the "#"). Phone line by request only.

Venue

Topics/Issues that need discussion/resolution

  1. Schedule, revision of any milestones based on present projections
  2. Feedback to Vendors (Kuraray, Vulcan)
  3. Lessons learned from construction prototype
  4. Training of personnel, especially transitions between work periods
  5. Testing
  6. Shipping
    1. Handling of crates/number of crates to build
    2. Timing of shipments including considerations of winter weather
  7. Billing and invoicing guidelines
  8. JLab:
    1. Information/feedback required from JLab?
    2. Plan for storage space at JLab for completed modules
    3. Plan at JLab for testing of finished modules?

Documents to Review

  1. Regina Documentation
  2. Regina Bcal Web Page
  3. Bcal Fabrication Reports
  4. Nov 3-5, 2009 Calorimetry Backup

Review Report

  1. BCAL Construction Readiness Review Report GlueX-doc-1636

Itineraries

  • Elton Smith and Tim Whitlatch:
    • Arrive: UA flight 5806 Tue Nov 3 at 03:05 PM.
    • Depart: AC flight 1116 Thu Nov 5 at 11:25 AM
  • Bruce Lenzer and Michael Martin:
    • Arrive: DL flight 2628 Tue Nov 3 at 01:48 PM
    • Depart: DL flight 3622 Thu Nov 5 at 06:53 AM
  • Directions to Holiday Inn Express

Tentative Agenda

Tuesday, November 3

  • 16:15 - Pickup at hotel
  • 16:30 - Tour
    1. Detector Lab
      • Lab Building, Room 127
      • Fiber testing: attenuation length and photoelectron stations
      • Fiber analysis and QA checks
    2. Construction Lab
      • Lab Building, Room 113
      • Module inspection and testing method
      • Fiber sorting
      • Lead swaging
      • Press inspection
      • Matrix assembly
    3. Graduate Student Office
      • Lab Building, Room 114
      • A quick hello
  • 18:00 - Adjourn
  • 18:15 - Dinner at The KEG Steakhouse
    • Directions: The KEG is just in front of the Holiday Inn Express

Wednesday, November 4

  • 08:30 - Arrival
  • 09:00 - Project Presentation and Discussion
    • Lab Building, Room 237 (open session)
  1. Status of project
  2. Lessons learned from construction prototype
  3. Training of personnel, especially transitions between work periods
  4. Testing
    • Fibers
    • Lead
    • Matrix
  • 10:30 - Coffee and Meeting
    • Lab Building, Room 239
    • Meet with Dr. David Malloy (Director) and Helen Yum (Contract Officer) from the Office of Research Services
  • 11:00-12:00 - Tour of Ross Machine shop (Lenzer, Martin, Kolybaba)
  • 10:50 - Contractual
  1. Contract
  2. Procurement
  3. Billing and invoicing
  4. Official schedule and tracking
  • 12:00 - Lunch
    • University Club, College West, Room 215
  • 13:15 - Meet with the Dean of Science
    • Lab Building, Room 237 (closed session)
  • 13:45 - Contract Requirements
    • Lab Building, Room 237 (closed session)
  1. Final Construction Plan
  2. Final Acceptance Test Plan
  3. Quality Assurance Plan
  4. Feedback and questions from QA team
  • 15:15 - Coffee
    • Lab Building, Room 239
  • 15:45 - Logistics
    • Lab Building, Room 237 (closed session)
  1. Shipping
  2. Storage requirements at Regina and JLab
  3. Handling of crates/number of crates to build
  4. Timing of shipments including considerations of winter weather
  5. Schedule
  • 17:00 - Adjourn
  • 17:30 - Dinner at Grekos
    • Directions to [ restaurant]

Thursday Nov 5

  • Directions to Ross Machine Shop
  • 08:00 - Tour of Ross Machine Shop
  • 09:00 - Return to UofR for wrap up
  • 10:00 - Departure to airport
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