Readiness Review: Testing of light sensors for Bcal

Readiness Review: Testing of Light Sensors for Bcal

• ESNET and EVO session
• Phone only if requested:
  • +1-800-377-8846 : US
  • +1-888-276-7715 : Canada
  • +1-302-709-8424 : International
  • then enter participant code: 77438230# (remember the "#"). Phone line by request only.

Venue

• Universidad Técnica Federico Santa María Physics Department

Topics/Issues that need discussion/resolution

1. Schedule, revision of any milestones based on present projections
2. Lessons learned from current work
3. Training of personnel, especially transitions between work periods
4. Testing
5. Shipping
6. Billing and invoicing guidelines
7. JLab:
   1. Information/feedback required from JLab?
   2. Plan to make data base information available to JLab.
   3. Storage of sensors at JLab and discussion of mounting sensors onto Bcal modules

Documents to Review

1. Provide links to relevant documentation
2. Contract Documentation (needs password)
3. Report of JLab SiPM First Article Testing
4. Radiation Hardness Tests of SiPMs for the JLab Hall D Barrel Calorimeter
5. USM SiPM Testing Readiness Review Checklist

Review Report

1. SiPM Testing Readiness Review Report GlueX-doc-XXXX

JLab Participants and schedules

• Elton Smith (Hall D contact for BCAL Readout)
• Fernando Barbosa (Hall D electrical engineer). Remote review of electronics.
• Eugene Chudakov (Hall D group leader)
• Carl Zorn (Detector group. SiPM expert).
• Bruce Lenzer (JLab ESH&Q). Remote support of QA.

• Arrival / Departure schedules

Tentative Agenda

Wednesday December 14

• Arrival Santiago:
  • Flights:

12/13/2011 ORF-ATL DL 2148 04:25 PM/06:27 PM Economy 12/13/2011 ATL-SCL DL 147 08:55 PM/08:20 AM Economy 12/17/2011 SCL-ATL DL 146 10:15 PM/06:00 AM Economy 12/18/2011 ATL-ORF DL 1233 10:25 AM/12:06 PM Economy

• • • ORF-ATL DL 2148 Departure Tue 13 04:25 pm Arrival Tue 13 06:27 pm
    • ATL-SCL DL 147 Departure Tue 13 08:55 pm Arrival Wed 14 08:20 am
    • SCL-ATL DL 146 Departure Sat 17 10:15 pm Arrival Sun 18 06:00 am
    • ATL-ORF DL 1233 Departure Sun 18 10:25 am Arrival Sun 18 12:06 am
• Transportation from Santiago to Viña del Mar
• Arrival at Hotel......
  • [ Hotel XXXXX]
• Getting to USM Campus
• Tour of facilities

Thursday, December 15

1. Topics DRAFT DRAFT DRAFT

• 08:30 - Arrival
• 09:00 - Project Overview Location

1. Scope of Contract and Current Review
2. Status of Equipment
3. Training of Personnel
4. Testing Procedures
5. Shipping to and Storage at Jefferson Lab

• 9:30 - Coffee

• 10:00 - Financial, Billing and Reporting (video conference with JLab) Location XXXX (closed session)

1. Meet with (Contract Officers) from the Sponsored Research Office
2. Procurement Requirements, Billing and Invoicing
3. Official Schedule and Tracking

• 11:00 - Review of Technical Contractual Documents Location

1. Final Construction Plan
2. Quality Assurance and Acceptance Test Plan
3. Feedback and Questions from QA team
4. Schedule
   1. Milestone 1
   2. Milestone 2

• 12:00 - JLab Executive Session Location xxx (closed session)

• 12:30 - Lunch

• Additional tours ....

• 15:00 - Closeout Location xxx

Friday, December 16

• Departure to Airport
  • Suggested Flights:
    • DL.....
    • DL.....