Revision as of 22:45, 18 March 2013

Time-of-Flight Readiness Review
Hadronic Nuclear Physics Divistion, Department of Physics, Florida State University
Jefferson Lab, CEBAF Center, Room ???
Friday, March 2, 2013

Communication

• Videoconference
  • ESNET: 8542553???
• Phone only if requested:
  • +1-800-377-8846 : US
  • +1-888-276-7715 : Canada
  • +1-302-709-8424 : International
  • then enter participant code: 77438230# (remember the "#"). Phone line by request only.

Topics/Issues that need discussion/resolution

1. Schedule, revision of any milestones based on present projections
2. Lessons learned from current work
3. Training of personnel
4. Shipping
5. Billing and invoicing guidelines

Documents to Review

1. Relevant Documents
2. TOF Readiness Review Checklist

Review Report

1. TBW

FSU Participants

• Paul Eugenio
• Alexander Ostrovidov
• Randall Smith
• Ian Winger
• Maurizio Bertoldi
• Hussein Al Ghoul
• Aristeidis Tsaris
• Jonathan Yeargan (grant account manager)
• (FSU Sponsored Research)

JLab Participants

• Eugene Chudakov (Hall D group leader)
• Mark Ito (Hall D Staff, SOTR)
• Bruce Lenzer (JLab ESH&Q)
• Elton Smith (Hall D Staff)
• Alexander Somov (Hall D Staff)
• Sharon Williams (Procurement)
• Glenn Young (Associate Project Manager for Physics)
• Beni Zihlmann (Hall D Staff)

Agenda

Friday, Mar 22

• 08:15 - Arrival
• 08:30 - Project Overview (Keen 209)

1. Scope of Contract and Current Review
2. Status of Construction

• 9:30 - Tour of Fabrication Facilities

1. Physics Machine Shop (Keen 001)
   • Randall Smith, Ian WInger, and Maurizio Bertoldi on light guide fabrications
2. HNP Storage Lab (LCRB 030)
   • Maurizio Bertoldi on Module storage & preparations for shipping

• 10:30 - Coffee

• 11:00 - Continue Tour of Fabrication Facilities

1. HNP Test Lab Leroy Collins Research Building (LCRB 105)
   • Alexander Ostrovidov on scintillator, PMT, and module testing
2. HNP Module wrapping lab
   • Paul Eugenio on ESR wrapping, gluing of PMTs to modules, and Tedlar wrapping
3. HNP High Bay (LCRB tower)
   • Paul Eugenio on light guide to scintillator gluing
   • R. Smith, I. WInger, M. Bertoldi, and P. Eugenio on the MiniTOF Support Structure

• 12:30 - Lunch

• 13:30 - Overview of Technical Procedures (Keen 209)'

1. Final Construction Plan
2. Training of Personnel
3. Quality Assurance and Acceptance Test Plan
4. Shipping to and Storage at Jefferson Lab
5. Official Schedule
   1. Decision on TOF Support Structure

• 15:00 - JLab Executive Session (Keen 209) (closed session)

• 16:00 - Closeout (Keen 209)
• 16:30 - Adjourn

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Friday, March 22, 2013

• 09:00: Tour of FSU facilities
• 10:30: Review Session, part 1
  1. Scope of Contract and Scope of Review
  2. Status of Construction
• 12:00: Lunch
• 13:30: Review Session, part 2
  1. Status of Construction
  2. Training of Personnel
  3. Quality Assurance Issues
  4. Anticipated Additional Reviews
  5. Shipping to JLab
• 15:00 Meet with JLab Procurement and FSU Contract Officer
  1. Procurement Requirements, Billing and Invoicing
  2. Official Schedule and Tracking
• 15:30: Committee closed session
• 16:00: Close-out
• 16:30: Adjourn