Defining role of Physics Coordinator

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Proposed Management Plan addition

3.2.4 Physics Analysis Coordinator
* The Physics Analysis Coordinator is an elected position with the responsibility for overseeing
physics analyses and in coordinating the publication and presentation of physics results in a
timely and responsible fashion.   The Physics Analysis Coordinator is the chair of the Physics Working Group, and
will work with the Spokesperson to coordinate and petition for invited and contributed talks. 

* The term for Physics Analysis Coordinator is two years and offset by a year to the Spokesperson
term.  The position is renewable without any restriction on number of consecutive terms served. 
Upon the expiration of the stated term, the CB will call for nominations among the collaboration.
The CB will act as an initial search committee to select no more than two candidates, based on
technical, scientific, personality traits and, most importantly, leadership qualities, from among
the pool of nominees. The CB-endorsed nominee(s) will be presented to the Collaboration
membership for final vote.


Modified Bylaw

F.1 Review Process and Collaboration Approval

  1. Any paper that reports results based on Hall-D GlueX data requires the approval of the GlueX Collaboration before publication.
  2. The proponents of a paper will prepare a technical note of the analysis and a draft of the paper that contains all proposed figures, tables, and physics results. These shall be submitted to the Physics Analysis Coordinator with a request for review and a proposal of the target journal.
  3. The Physics Analysis Coordinator will appoint a committee of three Collaboration members (the "Review Committee") not directly involved in the analysis that will review the submitted documents and assist the proponents in the approval process. A deadline shall be specified for the review process.
  4. If the Review Committee determines the paper is ready for publication, its Chair will make a presentation to the relevant Working Group that summarizes the physics results and conclusions. Following the presentation, the relevant Working Group will vote on proceeding with the publication and submitting the paper draft as well as supporting documentation to the whole Collaboration for review.
  5. In case of disputes, the Physics Analysis Coordinator in consultation with the Collaboration Board will decide how to proceed.
  6. After approval of the Working Group, a complete draft of the paper including a list of all eligible authors and all proposed additional non-GlueX members to be included in the author list will be made available to the GlueX Collaboration. All comments and suggestions shall be addressed to the proponents of the paper and the Review Committee. A deadline will be specified for responses. Eligible collaboration members can "opt-out" and assert their wish not to co-author the paper.
  7. Any disapproval of the paper by Collaboration members shall be communicated to the proponents of the paper, the Review Committee, and the Physics Analysis Coordinator.
  8. The proponents may withdraw their paper or the Review Committee may withdraw its recommendation for publication at any time before final approval.
  9. Approval for publication will be granted by the Physics Analysis Coordinator once the proponents of the paper and the Review Committee have addressed all comments from the Collaboration members and the final author list of the paper has been made available to the GlueX Collaboration. At the discretion of the Physics Analysis Coordinator, the paper will be subject to an additional Collaboration review.
  10. If at any time during the review process a dispute arises, the Collaboration Board will make a final decision on how to proceed with the publication.